Administrative Coordinator - College of Engineering - Civil and Environmental Engineering

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The Civil and Environmental Engineering Department at Carnegie Mellon offers a unique interdisciplinary program that enables you to develop imaginative solutions to real-world engineering problems. With access to cutting-edge research and technology, high achieving, energetic - yet approachable - faculty, and an innovative and flexible curriculum, we consistently rank among the top engineering programs by US News and World Report.

The Civil and Environmental Engineering Department at Carnegie Mellon is seeking a Finance and Operations Coordinator to join our team. This position supports sponsored research activities, departmental finance and operations, and student financial administration. The coordinator works collaboratively with faculty, staff, students, the Engineering Research Accelerator, and other university partners to ensure financial and administrative responsibilities are completed accurately, efficiently, and in accordance with university policies.

Core Responsibilities:

• Process expense reimbursements and purchasing requests, including research, laboratory, and hazardous-material purchases;
• Serve as primary monitor for the shared CEE Business and Sponsored Research email accounts and act upon or distribute as needed ;
• Perform Labor Distribution (LD) data entry and Workday Costing Allocations and assist with planned labor, effort information gathering, reconciliation, and certification preparation;
• Process labor cost transfers (PDAs) in Oracle, deposits, and other financial transactions as needed;
• Attend RAC and College research administrator meetings, and others as appropriate to maintain awareness of relevant policy, process, and system changes and communicate important information to others.
• Establish, monitor, reconcile, and report on Dean’s Fellowship professional development funds, travel grants, and other student funding transactions as assigned;
• Serve as a departmental liaison with campus service providers, including MediaTech, FMCS, Campus Police, Tartan Ink, Iron Mountain, and others as needed.
• Other assigned duties as needed

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• Associate or bachelor’s degree in accounting, finance, business administration, higher education administration, or a related field. An equivalent combination of education and relevant experience may be considered.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Strong analytical reasoning, organizational skills, and attention to detail.
• Ability to learn financial and administrative systems and develop the skills needed to run, interpret, and create accurate reports.
• Ability to synthesize information from multiple systems, policies, procedures, and stakeholders to make sound decisions, resolve issues, and fulfill responsibilities accurately.
• Self-directed and able to investigate and resolve problems independently while recognizing when additional guidance or expertise is needed.
• Willingness to seek information proactively and collaborate with colleagues across departments and university units.
• Ability to manage changing priorities, high-volume periods, recurring responsibilities, and deadlines.
• Strong individual and team communication skills.
• Professional, approachable, helpful, and friendly when working with students, faculty, staff, and university partners.
• Ability to handle confidential student, personnel, research, and financial information appropriately.
• Commitment to producing accurate, timely, and high-quality work and meeting high performance expectations.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful background check

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible ↗ (external site) employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance ↗ (external site) as well as a generous retirement savings program ↗ (external site) with employer contributions. Unlock your potential with tuition benefits ↗ (external site), take well-deserved breaks with ample paid time off ↗ (external site) and observed holidays ↗ (external site), and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team ↗ (external site) to help navigate childcare needs, fitness center access ↗ (external site), and much more!

For a comprehensive overview of the benefits available, explore our Benefits page ↗ (external site).

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Administrative Support and Coordination

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information:

• Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world.
• Click here ↗ (external site) to view a listing of employee benefits
• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
• Statement of Assurance ↗ (external site)