Assistant Director, University Events & Engagement - University Advancement

Carnegie Mellon University is world-renowned as the birthplace of artificial intelligence, and that spirit of innovation is the heartbeat of our University Advancement division. As we enter a transformative era of philanthropy, we are seeking an Assistant Director, University Events and Engagement to join our team.

Reporting to the Associate Director, University Events and Engagement, this role will be responsible for planning and executing university events and leadership engagements focusing on alumni and VIP/high-profile events. This person will manage all aspects of the events, from the planning stages through production and execution.

Core responsibilities include:

• Initiating and coordinating communications and planning with university-wide contacts in preparation for events.
• Managing all necessary details of event planning and special meetings (including room setups, audio visual requirements, catering and other logistical arrangements as necessary).
• Handling contract negotiations with vendors, developing and managing event budgets, tracking spending, and projecting figures for future/proposed events.
• developing event staffing plans, as well as on-site event management.
• developing evaluations and research for event planning and preparing event briefing materials for leadership, as well as ensuring that events are executed according to university standards.
• Other duties as assigned.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Excellent verbal and written communication skills
• Strong organizational and problem-solving skills

Qualifications:

• Bachelors degree required
• 1-3 years of experience required

A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful completion of a pre-employment background check

Additional Information:

• Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible ↗ (external site) employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance ↗ (external site) as well as a generous retirement savings program ↗ (external site) with employer contributions. Unlock your potential with tuition benefits ↗ (external site), take well-deserved breaks with ample paid time off ↗ (external site) and observed holidays ↗ (external site), and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team ↗ (external site) to help navigate childcare needs, fitness center access ↗ (external site), and much more!

For a comprehensive overview of the benefits available, explore our Benefits page ↗ (external site).

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Events

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Salary

More Information:

• Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world.
• Click here ↗ (external site) to view a listing of employee benefits
• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
• Statement of Assurance ↗ (external site)